Contact : 91-7799542066/8019389299.
Best Practices to Make Your SAP Project Successful - Project Preparation and Planning
SAP is among the most popular technology nowadays allowing companies to perform and handle their end-to-end business processes using one integrated technology system. SAP NetWeaver allows businesses to integrate alternative party systems and external internet applications as well as SAP core ECC program(s) there by giving a robust technologies infrastructure. This can help enterprises that have already committed to other third party techniques to protect their investment to aid their business growth. Right now having said about SAP, you all understand that any SAP transformation task is a large undertaking and every client really wants to put maximum work and dedicated workforce to help make the implementation successful.
Today I'd like to emphasize on some guidelines all SAP customers may choose to consider to reduce any dangers and ensure success of one's IT transformation task. Every company has various business must meet their corporate development strategy making each SAP project distinctive in its way and I'll share some guidelines on a very higher level your SAP project leadership may use to their advantage to make sure that their SAP task is setup for achievement.
Just how does an It all Transformation project begin? Usually, An IT technique to support a company's short-term and longterm business growth is made by the C-degree executive leadership (mainly by CEO, CIO, CFO, Vice Presidents of company also it / Systems). After the IT technique is defined and authorized, an executive steering committee is usually formed with a number of the above executives and important leadership people representing the business enterprise. The project is after that formally kicked off into arranging, preparation, blueprint, functional style, technical design & build, check, deploy, go-live and servicing phases. You can find different guidelines or actions I would recommend based on the client and project conditions. It could not be practically feasible to cover guidelines for all scenarios in this post. But, I'll make an effort to cover the very best practices and proactive procedures at a macro degree that needs to be followed during each one of the implementation phases to reduce risks and prevent any unforeseen difficulties to spending budget and go-live dates.
In part 1, I'll discuss guidelines for SAP task planning phase which include business readiness, technologies (and SAP modules/deals) selection, collection of SAP implementation partner (also called SAP Systems Integrator) and lastly the project preparation stage. Part 2 and 3 covers the remainder phases of one's SAP project.
Practices to Make Your SAP Project Successful Phase 1
Planning Phase
Earlier on in this stage, the steering committee should fulfill and establish the original composition of task leadership that should add a program sponsor, business guide also it lead who are section of your organization today and shall continue steadily to lead the IT technique of the business going forward.
Business Readiness (Define Objectives, Scope & Engagement Model)
In the look phase, initially the task leadership should talk with key stakeholders and determine their department objectives that needs to be fulfilled by the SAP task. For example, if the brand new transformation project carries a home based business initiative or substantial enhancements to existing company processes, then time and energy to go-live is a major factor. May be the go-live existence timeframe aligning with enough time when you are likely to launch the brand new business initiative? The next thing I will recommend would be to prioritize the important task factors such as for example schedule, budget, and high quality in order that these constraints could be clearly articulated through the vendor selection process. Furthermore, define the higher level scope of the task into 3 distinct groups for every business work stream such as for example 'High', 'Medium' and 'Lower' priority. Also, company stakeholders and leadership must identify scope items which could be eliminated if the task budget and schedule is usually challenged. To the minimum amount it might be good to possess a PMO process set up to de-scope the items when period or spending budget is challenged.
In this phase the task leadership team should evaluate the scope of the task and choose the engagement design with the program implementation vendor. Typically it is possible to select from a 'Fixed Charge' or 'Time & Components' engagement model. Fixed Charge model means owner has to implement the complete project or each stage of the task for a set price. With Fixed Charge model, you as a person have to define your scope obviously to be able to consist of it in the declaration of work. Fixed charge may also mean that you may be typically charged generally about 20% surcharge by techniques integrator to cover the chance to deliver the task on a scope that has been mutually arranged at a set price. The drawback with this particular approach is sometimes there exists a potential for high quality of deliverables to become impacted along the way of delivering solution as fast as possible within the predefined spending budget. A big change control board ought to be established and process for handling transformation requests ought to be defined. You should do quality evaluations on deliverables and general implementation to make sure that answer delivered is of top quality. Another engagement model is 'Period & Materials' wherein the client is spending money on resources promptly and material basis. Task management office (PMO) must monitor the project spending budget regarding progress on deliverables really closely to make sure that project is shipped within the budget. You can easily add scope and sources to meet deadlines therefore overshooting the planned spending budget. With this model I'll recommend an additional alternative party or in-house SAP task manager (aside from SI task and/or delivery supervisor) to make sure project delivery with time and spending budget. Estimates and re-estimates ought to be done regularly at suitable milestones within each stage when using this design. If the SAP execution project is complicated and scope isn't clearly known after that this can be a better option. Right now, in this phase you need to analyze all the benefits and drawbacks of both these models and pick one which suits the best for the business.
Usually planning stage can last between couple of weeks to some months and when you have business associates currently identified for the execution, it is possible to engage them in defining the near future state business requirements. This might help accelerate the business enterprise requirements gathering stage and development of BPRDs through the blueprint.
Practices to Make Your SAP Project Successful Phase 2
Technology Selection
In this post an assumption is manufactured you have already determined to opt for SAP, but nevertheless not absolutely all projects opt for a presumed technology of preference. In very short, if your organization needs to decide on a technology to aid your IT growth technique there are many factors that require to be taken into consideration like the following:
Choosing a Techniques Integrator (or SAP Execution Partner)
Once you have chosen SAP as your technologies platform, the next phase in the process would be to identify potential SAP execution partners by using an application advisor or SAP America. Invite potential vendor product sales executives and supporting groups for a pre-arranging workshops to orient suppliers with objectives and higher level business needs of the task. Invite proposals from each one of these vendor companies accompanied by formal onsite overview of each proposal. Onsite evaluation will include formal presentation on what the vendor plans to provide the solution utilizing an implementation methodology of these choice and in addition demonstration of vendor's source experience in the SAP modules that require to be implemented. I would suggest selecting minimum of at the very least two vendors through this technique to go onto bid invitations and additional negotiations. Let's make reference to these vendors which are chosen to bid as 'Prospective Techniques Integrator or Potential SI'. To get probably the most competitive project bids, you have to negotiate task bids between at the very least two companies to reach at an aggressive bid. However that vendor prior execution experience and in-home SAP modules expertise ought to be competitive before making a decision to negotiate the bids.
A formal vendor assessment sheet ought to be prepared to decide on a prospective techniques integrator. The task leadership should divide and conquer to accomplish each vendor study and fill the assessment sheet to cover the next aspects. First, we have to evaluate if the prospective systems integrator (known as 'SI') has effectively delivered an identical project (same industry, answer and size) previously and look for client references. Furthermore check if the potential SI has shipped the task within the estimated spending budget. If the spending budget was exceeded it might be nice to know with what percentage the spending budget was exceeded and known reasons for exactly the same. Check if you can find enough SAP skilled sources with the SI in each SAP module that require to be applied by conducting several SAP architect and senior consultant interviews. Generally in most projects, offshore delivery abilities play a significant role. If this pertains to your project then evaluate the offshore presence and look for effectiveness & efficiency of the offshore group on a past task. Are you likely to have a SAP 'Middle of Excellence' inside your company to aid the SAP system blog post go-live? When there is no COE or the staffing within the COE is bound, you might like to check if the techniques integrator includes a production support and servicing capabilities onsite / offshore to aid the production environment 24 X 7.
Practices to Make Your SAP Project Successful Phase 3 Final
Preparation Phase
Based on the implementation methodology, this stage look like to the one ahead of blueprint stage. If the techniques integrator is operating the PMO and overall task, make sure that all project and group (or function stream) charters are described during this stage. Each charter should obviously determine the scope of the task or the relevant function stream, identify important stakeholders and define the main element roles of individuals. To the minimum I would suggest a charter for every of the following that needs to be ready and signed off by the SAP task leadership.
The next point I'd like to emphasize is quite critical especially if you're utilizing a SAP implementation companion (or Techniques Integrator - SI) to prime assembling your project. You should interview and choose the SI leadership like the client companion and executive leadership from the techniques integrator. Having a successful and knowledgeable innovator with the SAP technologies and business both collectively is the very important to the achievement of the project. Generally, I would not advocate two or more individuals in the senior leadership of the SI with some representing SAP technologies among others representing business expertise. It really is merely because they may come from independent departments or organizations within the SI firm and there might be a possible conflict of attention between these groups. Even though you do hire several senior executives from the SI, i quickly would recommend having an unbiased project advisor for the project to make sure that assembling your project goals and solution shipping milestones aren't compromised.
Sometime the original bid from the techniques integrator can include project end-to-end preliminary estimates. Or even, then ensure that estimates are done for the whole project supported by way of a staffing model. Once again, as pointed above you will see several milestones in assembling your project when re-estimations will undoubtedly be done followed by modifications to the staffing design. Predicated on this staffing model, I recommend interviewing and selecting all the SI key personnel just like the project manager, OCM guide, RICEF lead, PI guide, BI lead, SAP Foundation or technical architecture guide and SAP functional prospects for every work stream. Architects along with other SAP experts for both practical and technical function streams could be selected during blueprint according to planned begin dates as dependant on the staffing model. When you have a systems integrator apart from SAP, i quickly would say it really is nice to have at the very least an architect (senior SAP consultant) from SAP America on the project to get SAP functional expertise and to leverage any SAP answer the help of SAP experts and primary development
Best Practices to Make Your SAP Project Successful - Project Preparation and Planning
SAP is among the most popular technology nowadays allowing companies to perform and handle their end-to-end business processes using one integrated technology system. SAP NetWeaver allows businesses to integrate alternative party systems and external internet applications as well as SAP core ECC program(s) there by giving a robust technologies infrastructure. This can help enterprises that have already committed to other third party techniques to protect their investment to aid their business growth. Right now having said about SAP, you all understand that any SAP transformation task is a large undertaking and every client really wants to put maximum work and dedicated workforce to help make the implementation successful.
Today I'd like to emphasize on some guidelines all SAP customers may choose to consider to reduce any dangers and ensure success of one's IT transformation task. Every company has various business must meet their corporate development strategy making each SAP project distinctive in its way and I'll share some guidelines on a very higher level your SAP project leadership may use to their advantage to make sure that their SAP task is setup for achievement.
Just how does an It all Transformation project begin? Usually, An IT technique to support a company's short-term and longterm business growth is made by the C-degree executive leadership (mainly by CEO, CIO, CFO, Vice Presidents of company also it / Systems). After the IT technique is defined and authorized, an executive steering committee is usually formed with a number of the above executives and important leadership people representing the business enterprise. The project is after that formally kicked off into arranging, preparation, blueprint, functional style, technical design & build, check, deploy, go-live and servicing phases. You can find different guidelines or actions I would recommend based on the client and project conditions. It could not be practically feasible to cover guidelines for all scenarios in this post. But, I'll make an effort to cover the very best practices and proactive procedures at a macro degree that needs to be followed during each one of the implementation phases to reduce risks and prevent any unforeseen difficulties to spending budget and go-live dates.
In part 1, I'll discuss guidelines for SAP task planning phase which include business readiness, technologies (and SAP modules/deals) selection, collection of SAP implementation partner (also called SAP Systems Integrator) and lastly the project preparation stage. Part 2 and 3 covers the remainder phases of one's SAP project.
Practices to Make Your SAP Project Successful Phase 1
Planning Phase
Earlier on in this stage, the steering committee should fulfill and establish the original composition of task leadership that should add a program sponsor, business guide also it lead who are section of your organization today and shall continue steadily to lead the IT technique of the business going forward.
Business Readiness (Define Objectives, Scope & Engagement Model)
In the look phase, initially the task leadership should talk with key stakeholders and determine their department objectives that needs to be fulfilled by the SAP task. For example, if the brand new transformation project carries a home based business initiative or substantial enhancements to existing company processes, then time and energy to go-live is a major factor. May be the go-live existence timeframe aligning with enough time when you are likely to launch the brand new business initiative? The next thing I will recommend would be to prioritize the important task factors such as for example schedule, budget, and high quality in order that these constraints could be clearly articulated through the vendor selection process. Furthermore, define the higher level scope of the task into 3 distinct groups for every business work stream such as for example 'High', 'Medium' and 'Lower' priority. Also, company stakeholders and leadership must identify scope items which could be eliminated if the task budget and schedule is usually challenged. To the minimum amount it might be good to possess a PMO process set up to de-scope the items when period or spending budget is challenged.
In this phase the task leadership team should evaluate the scope of the task and choose the engagement design with the program implementation vendor. Typically it is possible to select from a 'Fixed Charge' or 'Time & Components' engagement model. Fixed Charge model means owner has to implement the complete project or each stage of the task for a set price. With Fixed Charge model, you as a person have to define your scope obviously to be able to consist of it in the declaration of work. Fixed charge may also mean that you may be typically charged generally about 20% surcharge by techniques integrator to cover the chance to deliver the task on a scope that has been mutually arranged at a set price. The drawback with this particular approach is sometimes there exists a potential for high quality of deliverables to become impacted along the way of delivering solution as fast as possible within the predefined spending budget. A big change control board ought to be established and process for handling transformation requests ought to be defined. You should do quality evaluations on deliverables and general implementation to make sure that answer delivered is of top quality. Another engagement model is 'Period & Materials' wherein the client is spending money on resources promptly and material basis. Task management office (PMO) must monitor the project spending budget regarding progress on deliverables really closely to make sure that project is shipped within the budget. You can easily add scope and sources to meet deadlines therefore overshooting the planned spending budget. With this model I'll recommend an additional alternative party or in-house SAP task manager (aside from SI task and/or delivery supervisor) to make sure project delivery with time and spending budget. Estimates and re-estimates ought to be done regularly at suitable milestones within each stage when using this design. If the SAP execution project is complicated and scope isn't clearly known after that this can be a better option. Right now, in this phase you need to analyze all the benefits and drawbacks of both these models and pick one which suits the best for the business.
Usually planning stage can last between couple of weeks to some months and when you have business associates currently identified for the execution, it is possible to engage them in defining the near future state business requirements. This might help accelerate the business enterprise requirements gathering stage and development of BPRDs through the blueprint.
Practices to Make Your SAP Project Successful Phase 2
Technology Selection
In this post an assumption is manufactured you have already determined to opt for SAP, but nevertheless not absolutely all projects opt for a presumed technology of preference. In very short, if your organization needs to decide on a technology to aid your IT growth technique there are many factors that require to be taken into consideration like the following:
Choosing a Techniques Integrator (or SAP Execution Partner)
Once you have chosen SAP as your technologies platform, the next phase in the process would be to identify potential SAP execution partners by using an application advisor or SAP America. Invite potential vendor product sales executives and supporting groups for a pre-arranging workshops to orient suppliers with objectives and higher level business needs of the task. Invite proposals from each one of these vendor companies accompanied by formal onsite overview of each proposal. Onsite evaluation will include formal presentation on what the vendor plans to provide the solution utilizing an implementation methodology of these choice and in addition demonstration of vendor's source experience in the SAP modules that require to be implemented. I would suggest selecting minimum of at the very least two vendors through this technique to go onto bid invitations and additional negotiations. Let's make reference to these vendors which are chosen to bid as 'Prospective Techniques Integrator or Potential SI'. To get probably the most competitive project bids, you have to negotiate task bids between at the very least two companies to reach at an aggressive bid. However that vendor prior execution experience and in-home SAP modules expertise ought to be competitive before making a decision to negotiate the bids.
A formal vendor assessment sheet ought to be prepared to decide on a prospective techniques integrator. The task leadership should divide and conquer to accomplish each vendor study and fill the assessment sheet to cover the next aspects. First, we have to evaluate if the prospective systems integrator (known as 'SI') has effectively delivered an identical project (same industry, answer and size) previously and look for client references. Furthermore check if the potential SI has shipped the task within the estimated spending budget. If the spending budget was exceeded it might be nice to know with what percentage the spending budget was exceeded and known reasons for exactly the same. Check if you can find enough SAP skilled sources with the SI in each SAP module that require to be applied by conducting several SAP architect and senior consultant interviews. Generally in most projects, offshore delivery abilities play a significant role. If this pertains to your project then evaluate the offshore presence and look for effectiveness & efficiency of the offshore group on a past task. Are you likely to have a SAP 'Middle of Excellence' inside your company to aid the SAP system blog post go-live? When there is no COE or the staffing within the COE is bound, you might like to check if the techniques integrator includes a production support and servicing capabilities onsite / offshore to aid the production environment 24 X 7.
Practices to Make Your SAP Project Successful Phase 3 Final
Preparation Phase
Based on the implementation methodology, this stage look like to the one ahead of blueprint stage. If the techniques integrator is operating the PMO and overall task, make sure that all project and group (or function stream) charters are described during this stage. Each charter should obviously determine the scope of the task or the relevant function stream, identify important stakeholders and define the main element roles of individuals. To the minimum I would suggest a charter for every of the following that needs to be ready and signed off by the SAP task leadership.
The next point I'd like to emphasize is quite critical especially if you're utilizing a SAP implementation companion (or Techniques Integrator - SI) to prime assembling your project. You should interview and choose the SI leadership like the client companion and executive leadership from the techniques integrator. Having a successful and knowledgeable innovator with the SAP technologies and business both collectively is the very important to the achievement of the project. Generally, I would not advocate two or more individuals in the senior leadership of the SI with some representing SAP technologies among others representing business expertise. It really is merely because they may come from independent departments or organizations within the SI firm and there might be a possible conflict of attention between these groups. Even though you do hire several senior executives from the SI, i quickly would recommend having an unbiased project advisor for the project to make sure that assembling your project goals and solution shipping milestones aren't compromised.
Sometime the original bid from the techniques integrator can include project end-to-end preliminary estimates. Or even, then ensure that estimates are done for the whole project supported by way of a staffing model. Once again, as pointed above you will see several milestones in assembling your project when re-estimations will undoubtedly be done followed by modifications to the staffing design. Predicated on this staffing model, I recommend interviewing and selecting all the SI key personnel just like the project manager, OCM guide, RICEF lead, PI guide, BI lead, SAP Foundation or technical architecture guide and SAP functional prospects for every work stream. Architects along with other SAP experts for both practical and technical function streams could be selected during blueprint according to planned begin dates as dependant on the staffing model. When you have a systems integrator apart from SAP, i quickly would say it really is nice to have at the very least an architect (senior SAP consultant) from SAP America on the project to get SAP functional expertise and to leverage any SAP answer the help of SAP experts and primary development
Contact : 91-7799542066/8019389299.
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